9 Tips For Safer Online Shopping

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Bonfire Night has been and gone and we know what’s coming next.  Yes, it’s that time of year when we turn to the internet for inspiration and busily browse for that must-have gift.

The UK is Europe’s leading e-retail economy and 37 million of us now shop online.  Those facts come from IMRG (Interactive Media in Retail Group), the UK’s industry association for e-retailing.  So, it’s official, more and more of us are doing it as the fear of online shopping decreases with each passing year.  However, as we get caught up in the excitement of Christmas and gift-buying, there can be a danger of merrily entering card details while throwing caution to the wind.  To avoid that, here’s AGUK’s quick guide to safer online shopping.

  • Type shop website addresses into your browser manually, or visit favourite and frequently visited shops via your bookmarked sites.
  • Online shops are increasingly displaying an official, mark-of-trust logo.  Where you see an unfamiliar one, check it out.  Click on the seal/logo to see if it directly links with the crediting organisation.
  • If an online shop is not a well-known name or familiar brand, search Google for reviews and complaints.  The search words “Argos complaints –site:argos.co.uk” will reveal general online complaints, but exclude results from the Argos website.  Be sure to check results up to at least page five to thwart any attempts to bury bad reviews.
  • Many online shops carry customer reviews so read them, but be cautious of any similar/copycat reviews in case they are fakes.
  • When browsing from a work or shared computer, avoid using the “Remember me” function.
  • Before you enter any personal information and card details, check the website address in your browser and ensure it starts with https:// .
  • Where a password is required in the ordering process, opt for a strong password that uses a combination of letters and numerals, and upper and lower case.  DO NOT use the same password as your online banking!
  • Consider paying by credit card, rather than using your debit card.  It can offer consumer protection if anything goes wrong with your purchase.
  • Make sure you have the latest Anti-Virus software as many programs now include website screening to protect users from fraudulent websites.
If, however, you need further guidance about internet safety, please review our
Internet Security products.  Alternatively, contact us to discuss your individual system requirements for business and/or home security. We will be happy to arrange an audit.

Please feel free to leave any comments, queries or share your own tips.

Electronic Invoicing

Despite being IT literate, many businesses continue to issue paper invoices in this electronic age. There is no legislation stating invoices must be sent via post, and it is easy to harness new technology to do this easily, more efficiently and cost-effectively.
 
HM Revenue & Customs' website provides detailed and helpful information on electronic VAT compliant invoicing under their Reference Notice 700/63 (June 2007). For an easy link, click here.

E-Invoicing Advantages

Electronic invoicing is beneficial for a variety of reasons:

  • No postage or stationery costs, resulting in substantial savings
  • Invoice arrives with recipient same day, with no risk of loss or delay
  • No requirement for paper storage on premises, saving valuable space
  • No requirement for secure filing and shredding in line with DPA regulations
  • Less paper usage therefore better for the environment, and less of a fire hazard

E-Invoicing Options

To generate an electronic invoice there are a number of options. You can adopt one of the many popular accounts packages, such as Quickbooks and Sage, for the generation of a PDF invoice. Or, if you prepare your invoices manually, you can simply copy your invoice into a plain text email message.

As regards presentation, if you want your invoice to reflect your corporate branding and follow your letterhead style, my suggestion is to use a print-to-PDF program. This will generate a PDF by just printing a document. My tip for a good, free program is PrimoPDF, and for an easy link clickhttp://www.primopdf.com